The office assists the Deputy Vice Chancellor Academic and Students Affairs in handling matters relating to the Academic affairs in the University. Currently headed by the Deputy Registrar, Ms. Debora Mary Muchilwa, the office is divided into three sub sections namely: Registrar’s office, Admissions, Examinations and Senate Secretariat. The Registrar’s office oversees the administration and management of the various subsections including preparation of the Annual Academic Calendar and enforcement of Examination Rules and Regulations among other duties. Admissions section deals with students’ admission, management of students’ records, preparation of students’ statistics and provision of secretariat services to Deans Committee. Examinations section is charged with coordination of University examinations and processing of students transcripts while Senate Secretariat is responsible for handling matters relating to Senate.
General admission criteria
Minimum admission requirements shall be provided for every academic programme in line with nationally accepted admission requirements as stated in the Commission for University Education guidelines. The minimum admission qualifications shall be:
- C+ for Kenya Certificate of Secondary Education (KCSE) holders or its equivalent as determined by the Kenya National Examination Council (KNEC);
- KNEC diploma or its equivalent.
Postgraduate diploma programme
Undergraduate degree holder.
a) Relevant academic bachelor’s degree holders with Upper second class honors or a cumulative Grade Point Average (GPA) of 3.00 on a scale of 4.00; Lower second class honors or a cumulative Grade Point Average (GPA) of 2.50 on a scale of 4.00 with additional relevant training, evidence of research capability either through research, paper presentations or peer reviewed publications and relevant working experience.
b) Relevant postgraduate diploma.
Relevant master’s degree holders.
How to apply
Application forms may be obtained from the Office of the Director PSSP at the Main Campus in Kitere Hill or Rongo Town Information Office at Nyasiyo Plaza near Rongo Post Office or from our website at www.rongovarsity.ac.ke
Duly filled application forms with copies of result slips, application fee bank deposit slip (Ksh 500 for Diploma and Certificate, 1000 for Undergraduate and 2,000 for Postgraduate Programmes) and other relevant certificates / transcripts should be sent by post, courier or hand delivered to:
Privately Sponsored Students Program (PSSP)
PO Box 103 – 40404, Rongo
Rongo University admits students throughout the year and its Academic year begins in September of each year. Between May and August, continuing students are allowed to undertake their teaching practice and Industrial attachment.
Credit transfers shall be accepted for purposes of student mobility and recognition of prior learning. Credit transfers shall only be accepted from accredited institutions and programmes; Credit transfers may be permitted up to a maximum of 49% of the total course units for similar programmes at the same level.
Self Sponsored Programmes and Distance Education
Rongo University offers ‘Distance Learning’ mode of delivery intended to favour those students who may not be available to take courses either on full time or part time (evenings and weekends) basis. Currently, the following courses are being offered by distance learning mode:-Bachelor of Education (Arts), Bachelor of Education in Early Childhood and Primary Education, Bachelor of Education in Special Needs Education, Bachelor of Arts in Sociology, Criminology and Community Development
An applicant who for any reason is unable to take up the offer of admission will be required to inform the Registrar, Academic Affairs by either filling in the non acceptance form of the joining instructions or writing directly to the Registrar, Academic Affairs. This information should reach the Registrar, Academic Affairs at least one week prior to the date of registration. An applicant will be required to apply to defer admission on an annual basis but after the second year the offer of admission will lapse and the applicant will be required to re-apply afresh for admission. It is important that an applicant who defers admission ensures that he or she receives an official letter of deferment of admission from the Registrar, Academic Affairs. An applicant who fails to inform the Registrar, Academic Affairs of his/her deferment of admission will be deemed to have forfeited his/her position and will be deregistered from the course admitted to.
Continuing Students who for one reason or the other are unable to carry on with their studies on financial, medical or other justifiable reasons as stipulated in the University Rules and Regulations will also be expected to submit a duly filled deferment form to the Registrar, Academic Affairs and thereafter receive a letter allowing them to defer their studies for one academic year renewable once.
Leave of Absence
A student who for justifiable reasons wishes to be out of the University for a few days not exceeding three weeks may request for leave of absence from the University through the Dean of Students who will consider the request in consultation with the relevant offices and grant permission as he deems fit. The permission granted must be copied to the Dean of School where the applicant resides.
Change of Learning Programme
Change of programme for newly registered GSSP students shall be undertaken at the beginning of the second week of the first semester by affected students filling in the Inter/intra-School Transfer Form and submitting to the Office of the Dean of the School where they are registered in and forwarded to the School they intend to join for recommendation.
As you navigate the Academic Division’s Website, it is my hope that you will be able to get relevant information. In case of any further clarification, do not hesitate to contact the undersigned or heads of the relevant sections.